Add or edit bank account information for salary payments
From this page you'll find instructions on how to add your bank account details (Finnish or foreign accounts) and how to update your current bank account details.
Why the secure connection and user identifying are necessary?
Aalto university has a responsibility to keep your sensitive information secure and confidential. Especially information connected to salary payments are often targeted in phishing and other attemps to collect sensitive data. Aalto has taken these security measures to prevent and block such activities.
We recommend the Microsoft Authenticator application for your identity confirmation.Or check alternative ways for multifactor authentication.
If you are using a personal device outside campus, you must connect with the Virtual Deskop and identify yourself with the Microsoft Authenticator to access bank account details. See instructions below in the vdi.aalto.fi-part.
Employees must use protected network connection and confirm their identity with Microsoft Authenticator app to add or update bank account details in Workday.
People at Aalto, i.e. those with an Aalto user ID, can connect their devices to Aalto University’s network outside of the network, by means of the AnyConnect VPN service. This helps them, for example, use the network’s internal services and read files stored on Aalto’s network disk
Access an Aalto virtual workstation from your own device from anywhere.
Default country for bank is Finland
- Finnish bank account details can be added directly
- If your bank account is located in a bank that is in a SEPA (Single Euro Payments Area) country, please ask HR to first change the default country(eg. Germany, France, Sweden etc.)
- If your bank is located outside SEPA-area, submit the request in your inbox empty. Ask HR to provide a form for bank account details, that can be sent directly to payroll.
Payroll does not accept directly sent bank details for other than non-SEPA-country accounts.
New employee
Before you log in to Workday, please check the following:
- Do not add your bank account before 10 am on your first day! Unfortunately accounts added before that do not transfer to payroll.
- Make sure you have a secure connection to Aalto network and can confirm your identity via multifactor authentication.
After you have logged in to Workday:
- Check your Inbox. As a part of your Onboarding tasks you are asked to update your bank account details. Open the task and click the Payment Elections button.
- If there is no Inbox message (concerns hourly teachers and course assistants), please navigate to your own profile by clicking the icon in the upper-right corner. From your profile page choose Pay, under which you can find the Payment Elections options.
- If Add -button (as shown below) is not visible on the Payment Elections page, your connection is not secure. Try also signing in and out after making the connection (IP-address needs to refresh).
- Start thePrivileged session and identify yourself with the selected authentication method.
- Add a new bank account for salary payments (checking). Please remove any empty spaces between letters and numbers.
- Bank account number and other details must be inserted to the appropriate fields in order for it to transfer to payroll system. Comment section does not transfer any data to payroll and is not secure!
- Submit to save.
- Continue to Payment Elections section to link the bank account, that you just entered in the previous step. You don't have to enter the account number again - you can select it from the Account column.
- You have now successfully added your bank account information!
Please note: Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to payroll.
Change bank account details
- Make sure your secure connection to Aalto network is succesfull.
- Go to your worker profile's section Pay.
- Start the Privileged session and identify yourself with the authenticator app.
- Add a new account (don't edit the existing bank account!).
- Choose bank country accordingly (only possible when adding a new account, not when editing old!)
- Bank account number and other details must be inserted to the appropriate fields in order for them to transfer to payroll system. Comment section does not transfer any data to payroll and is not secure!
- Please remove any empty spaces between letters and numbers.
- There should now be two account numbers.
- Remember to change the Salary payments account in the Payment Elections. The salary payments are directed to the account chosen here.
- You can now remove the old account (Note! The account chosen for salary payments can never be removed; you can only remove the "passive" account).
Please note: Your bank account number is not visible to you, even after you have inserted it. You can press edit to see the 4 last digits of your account. If they are correct and process status is successfully completed, your bank account info has transferred to pay roll.
Onboarding guide for new employee
Orientation and onboarding info with links to relevant information for new Aalto employees.
Human Resource (HR) services contact details
Contact details to Human Resources (HR) services for Joint University services as well as for HR units at Schools and Departments.
Personal details, bank account and tax card
Personal information and bank details are inserted into Workday. The tax cards of employees who are resident taxpayers are usually obtained directly from the Tax Administration.
Workday basic guide
Workday is a Personnel Management software as well as Human Resources database. Workday is also the self-service system for all employees and visitors for requesting eg. absences and updating contact details. To sign in you need an active Aalto account. Workday is available in English and Finnish. You can find Workday from the Tools menu, or navigate directly to workday.aalto.fi.
HR Services
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