Services

Aalto-universitetets arkiv och dokumenthantering

Aalto-universitetets arkiv och dokumenthantering ansvarar för registreringen av officiella dokument som skapats och mottagits vid Aalto-universitetet samt för bevarande av material som härrör från undervisningen, forskningen och övriga aktiviteter vid universitetet.

Aalto-universitetets arkiv- och dokumenthantering ansvarar för verksamheten vid universitetets elektroniska system (SAHA), verksamheten vid arkiv- och dokumenthanteringstjänsterna, hanterar livscykelprocessen för universitetets dokument, erbjuder universitetet verktyg för hantering av dokument och data inom olika system och upprätthåller universitetets informationshanteringsplan (TOS).

Records Management Services

Taideteollinen korkeakoulu kirjasto Ateneum — Library of the University of Art and Design, Ateneum. Image: Aalto University Archives, University of Art and Design.

Records Management

Identification and management of the university's long-term and permanently preserved information
Maintenance of the records management plan (TOS)
Implementation of the records management plan and process planning in cooperation with the university's services
Training and guidance related to records management
Registry Services, case management and maintenance of decision and contract information
Information service and requests for information according to the Act on the Openness of Government Activities

Teknillisen korkeakoulun laboratorio — An experiment is being conducted in the laboratory of the University of Technology. Image: Aalto University Archives, University of Technology

Management of the digital lifecycle of information and development of the system infrastructure

Planning the process digitisations and interface solution designs for the case management system SAHA and Aalto Repository (eg. Decisions Form, CRM-SAHA, APL-SAHA, aalto.fi)
Planning and developing reception channels for digital assets
Development of the system infrastructure related to the management, storage and sharing of information (eg. SAHA and Valmu, Aalto Sign, Aalto Repository, Aalto Archives Finna)
Digital archiving and long-term preservation (Aalto Repository ja CSC-PAS)

Re-imagining the past -näyttely — Re-imagining the Past exhibition in the spring 2020. Image: Aalto University Archives

Preservation and maintenance of the university's scientific, artistic and administrative cultural heritage

Collection management work: description and cataloging of collections, digitisation, sharing and making digital collections available
Collection ownership and access rights
Screening, organizing and protecting collections
Aalto Archives Finna service maintenance
Research and information services
Training, visits, exhibitions and study program cooperation

Aalto University Archives image collections contain negatives

Aalto University Archives is an archive service open to all researchers. The mission of the Archives is to preserve and maintain the university's scientific, artistic and administrative cultural heritage and to promote research based on it.

The Registry services are responsible for registering university's official documents to the Records Management System SAHA and information services related to official documents.

Services

Aalto University uses an electronic signing service Aalto Sign. All university employees can send documents for signing through the service, and all Aalto employees as well as anyone outside Aalto University can sign documents sent from the service. The service is provided by Sarake Oy.

Services

Aalto University Records Management Plan (tiedonohjaussuunnitelma) TOS is a set of guidelines for registration, handling, and retention of Aalto University's documents and comparable data. The Records Management Plan contains detailed information on handling, registration, publicity and retention of University's documents and data.

Services

Aalto-universitetets register

E-post: [email protected]
Tel. 050 406 1141