The School of Arts, Design and Architecture grants four different types of scholarships for international internships:

• If you are going to an Erasmus country for an internship of more than two months, you can apply for an Erasmus grant, which is granted to the Erasmus+ program for a maximum of four months.

• If you want to do a short internship (5–30 days) that includes a virtual study period in an Erasmus country, you can apply for an Erasmus+ grant for short blended mobility.

• If you want to do a short internship in the Nordic or the Baltic countries (1 week–2 months), you can apply for a Nordplus scholarship.

• If you are going to do an internship in Europe or further afield but do not meet the conditions for an Erasmus internship, you can apply for an ARTS scholarship for international internship (1–2 months).

Read more about Erasmus+ scholarship for internship. The Erasmus countries consist of all member states of the European Union as well as Iceland, Liechtenstein, Norway, Türkiye, and Macedonia.

Opens for applications in 2023.

Destinations:  Nordic and  Baltic countries

Duration: At least one week. The maximum length is determined by the student's major.

The Nordplus scholarship is recommended for short internships (under 2 months). The scholarship includes a travel allowance of 330 euros or 660 euros (Iceland). The weekly stipend is 70 euros and the monthly stipend 200 euros.

Ongoing application through the application form for short student exchanges and short internships.

Application period: Ongoing application, application must be submitted at least two weeks before the internship begins.

Destinations: Countries outside Europe and European countries that are not Erasmus countries. The scholarship is also granted for internships lasting at least 1 month but less than 2 months.

Duration: At least 1 month. The maximum length is determined by the student's educational program.

Suitable employer: Company or private organization, public organization, educational institution, non-governmental organization, or other non-profit organization.

Student transcript: a current student transcript from Sisu is sufficient.

Internship agreement: this form must be completed by the student, a representative of the education program (e.g. professor) and a representative of the employer. Obtain all information and signatures before attaching the form to your electronic application.

Employment agreement for the internship (not mandatory): In addition to the Internship Agreement, we recommend that you enter into a separate employment agreement. If you have already entered into an official employment contract with the employer, you can also attach it to your application. We recommend that you make an employment contract well before the internship begins. The employment contract must include the contact details of both parties, a job description, the salary, the start and end dates of the internship and the signatures of both parties.

The application is made via the electronic form for international practice.

Instructions for application

The electronic application form and all required attachments must be submitted no later than two weeks before the internship begins. It pays to reserve 2-4 weeks for finalising the agreements before making the electronic application.

Make sure you have all the attachments (in pdf format) that are needed before you start filling in the application. You cannot change the application after you have submitted it, and we prefer that attachments are not submitted by email. Please note that the system does not send reminders about received applications. If the matter is urgent, send a message to [email protected] after submitting the application.

Appendices

1. A transcript from Sisu.

2. Employment contract (optional). The employment contract must state the employer's contact details, a job description, the salary, the start and end dates of the internship and that the internship is carried out full-time. The agreement must be signed. If you do not yet have an official internship or work contract, an e-mail from your employer containing the above information is also be sufficient.

3. If you are applying for an Erasmus+ scholarship, you also need the documents that the program requires. See these on the page for Erasmus+ scholarships. The Erasmus+ Learning Agreement requires signatures by the student and by a representative of the employer and by a representative of the university (i.e. your major, either professor of study coordinator). Fill in your own information on the form and then send it to your employer as an email attachment. The employer fills in the job description and other information requested by the employer (parts that the receiving organization fills in), prints out and signs the form and sends it to you. Send the form to [email protected] filling in Aalto's information. When you get the form back from Learning Services, ask your you professor/study coordinator to sign it.

Instructions for filling in the electronic form

Travel grant, internship grant and Erasmus+ grant are applied for using the same form. The application form requires Haka identification, which corresponds to your signature.

1. Open the electronic form. Do not use Internet Explorer.

2. Log in with your Aalto user account. The application form consists of several pages. On the left you see the headings for the different pages in the application.

3. Fill in one page at a time. Tick ‘​​Mark as complete’ when you have filled in an entire page. You can save the application to continue filling it in later. Note! Fill in your details directly in the form. Do not copy text e.g. from Word. This can lead to the application locking up and not being able to be converted to a pdf file.

4. On the Attachments page, add scanned attachments to the application. The size of an individual attachment may not exceed 2 MB.

5. Send the completed application including the attachments by clicking Submit.

6. Wait until your application is converted to pdf format before closing the system. Save the pdf file for yourself as proof that the application has been submitted. If no pdf file is created and/or you are unable to save it, you can contact the person responsible for internships at your school. Do not start a new application.

7. Log out of the system.

8. After you have submitted your application, you cannot make changes to it. If you have questions regarding your application, you can contact the Learning Services.

You will receive the scholarship decision (and other information regarding the internship) by e-mail.

After the internship

The internship must be included in the degree. The training program provides credits for the internship provided you submit an internship report. Check with the staff within your degree program how to apply for credits from the internship and whether you should include any particular content in your internship report. Otherwise, you can write the report according to the directions for travel reports and submit it to your degree program.

If you have been on an Erasmus+ traineeship, check matters related to final formalities on the page https://www.aalto.fi/fi/muut-opinnot/erasmus-prujatoapuraha

If you received a scholarship for your internship from the School of Arts, Design and Architecture, you are required to submit a report on the internship to Learning Services no later than one month after the internship has ended.

Instructions for the report

• The report can be written in Finnish, Swedish or English, the length is not determined.

• Use subheadings in your report and submit it as a pdf file.

• Include images in your pdf report (in jpg format). The photos can be from e.g. the workplace, landscape or city views, etc. Save the images so that they are no larger than 1 MB, e.g. 450x600 pixels large. Do not submit separate images, insert them into the report.

• Submit the report and work certificate to the learning services ([email protected])

• It always pays to ask the employer for a work certificate. The certificate should include information about the time of the internship, a description of the work tasks and preferably also an assessment of the achievements.

Content of the report

The trip report should contain the following information:

• Degree program/major.

• Information about the internship. Detailed information about the employer (place of internship, city, country) and the time of the internship (date, duration).

• How did you find the internship? What channels did you use?

• Your work assignments. Describe your duties as accurately as possible. Also tell us how the supervision of the internship worked and whether you were satisfied with the supervision you received. You can also highlight interesting aspects about the job, e.g. differences in working conditions and work culture compared to Finland. Reflect on how your workplace and the working methods or social relations at the workplace differ from a Finnish workplace.

• What did you learn? Describe what you learned at work and how well the tasks support your studies: what skills and knowledge did you develop? Reflect on what you learned about intercultural communication and whether the internship benefited your language skills.

• Salary and taxation as well as scholarships. In addition to the salary and taxation, you can tell us about the scholarships you received (how much, from where).

• Accommodation. Tell us how you got housing and how much it cost, etc.

• Travel arrangements, any visas and work permits. Tell us about these practical arrangements, especially if you were outside Europe.

•Free time. What did you do in your spare time? Were there other interns in the same area?

• The customs of the country. Tell about the country's customs and traditions and culture.

• Impact on your career and study plans Consider the ways in which you think the internship was useful for your studies and your future working life.

• Write down everything that you think others might find useful. Think about what you yourself would have liked to know before you went abroad.

The work certificate can be either an official work certificate from the employer or a Traineeship Certificate that is included in the After the mobility section of the Erasmus Learning Agreement form. The work certificate must be drawn up and signed by the employer. The documents are submitted electronically. You will receive instructions by email.

After completing the Erasmus internship, you will receive an email with an invitation to fill in the mandatory response form Erasmus Participant Report Request (EU Survey). It is mandatory for everyone who has received an Erasmus scholarship.