Services

Data Storage, File Services

Comparison of different file services (home & work, file services, cloud, teamwork, teams, onedrive, googledrive, fairdata ida) .
  home work teamwork Teams gDrive OneDrive Dropbox Fairdata IDA
quota 100 GB ~10 TB 100 TB / volume 25 TB 5 TB 5 TB - 480 TB / Aalto
purpose personal data, configuration files, student's data, confidential data work data, project data, confidential data project data, archive data, confidential data shared storage for teams, projects, internal data, confidential1 public data, internal & confidential1 internal data, confidential1 public data, internal & confidential1 archive or open research data
eligibility each Aalto user each department and cost center departments and cost centers by request each Aalto user each Aalto user each Aalto user each Aalto user (staff), apply departments and cost centers
accessible from Aalto network, VPN, general purpose servers Aalto network, VPN, general purpose servers custom within Aalto network, VPN, general purpose servers

internet

Allowed only with Aalto user ID

internet

Allowed only with Aalto user ID

internet

Allowed only with Aalto user ID

internet

Allowed only with Aalto user ID

internet, limited customizability
backup Aalto default i.e. high data survivability Aalto default i.e. high data survivability Customizable, Aalto default i.e. high data survivability determined by service provider determined by service provider determined by service provider determined by service provider only for files in frozen area
service provider Aalto Aalto Aalto Microsoft Google Microsoft Dropbox CSC

Conditions to use internal and confidential data in the cloud services:
1 access to authorized people only, verify identity (e-mail), no link sharing
 

💡 Do not store data on the hard drive of your laptop. It is not backed up and will be erased during reinstall, which is a common procedure to solve problems.

See the classification in public, internal, confidential, and secret data.

Please also see guidelines and best practices for project data management and how to create a project folder.

Make a request for resources.

Related instructions

What file storage to use when?

Recommended file storage services to use in various use cases.

Cloud storage

How to connect to a network drive in Windows workstations

It is easier to use a network drive when you use a link instead of a long file path. There are two convenient ways of making links in Windows: the Favorites-/Quick access unction, and mapping a network drive as a drive letter.

How to connect to a network drive in Mac workstations

Instructions on how to connect a Mac workstation to a network drive

Storage services for research data

Store your data in a service that enables backups, confidentiality or collaboration as needed.

The image is from Aalto University material bank.
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IT Services

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