Services

Data Storage, File Services

Comparison of different file services (home & work, file services, cloud, teamwork, teams, onedrive, googledrive, fairdata ida) .

	home	work	teamwork	Teams	gDrive	OneDrive	Dropbox	Fairdata IDA
quota	100 GB	~10 TB	100 TB / volume	25 TB	5 TB	5 TB	-	480 TB / Aalto
purpose	personal data, configuration files, student's data, confidential data	work data, project data, confidential data	project data, archive data, confidential data	shared storage for teams, projects, internal data, confidential¹	public data, internal & confidential¹	internal data, confidential¹	public data, internal & confidential¹	archive or open research data
eligibility	each Aalto user	each department and cost center	departments and cost centers by request	each Aalto user	each Aalto user	each Aalto user	each Aalto user (staff), apply	departments and cost centers
accessible from	Aalto network, VPN, general purpose servers	Aalto network, VPN, general purpose servers	custom within Aalto network, VPN, general purpose servers	internet Allowed only with Aalto user ID	internet Allowed only with Aalto user ID	internet Allowed only with Aalto user ID	internet Allowed only with Aalto user ID	internet, limited customizability
backup	Aalto default i.e. high data survivability	Aalto default i.e. high data survivability	Customizable, Aalto default i.e. high data survivability	determined by service provider	determined by service provider	determined by service provider	determined by service provider	only for files in frozen area
service provider	Aalto	Aalto	Aalto	Microsoft	Google	Microsoft	Dropbox	CSC

Conditions to use internal and confidential data in the cloud services:
¹access to authorized people only, verify identity (e-mail), no link sharing

💡 Do not store data on the hard drive of your laptop. It is not backed up and will be erased during reinstall, which is a common procedure to solve problems.

See the classification in public, internal, confidential, and secret data.

Please also see guidelines and best practices for project data management and how to create a project folder.

Make a request for resources.

What file storage to use when?

Recommended file storage services to use in various use cases.

How to connect to a network drive in Windows workstations

It is easier to use a network drive when you use a link instead of a long file path. There are two convenient ways of making links in Windows: the Favorites-/Quick access unction, and mapping a network drive as a drive letter.