Organising events at Aalto University
At Aalto University, hundreds of different events from seminars and conferences to other researcher, network and stakeholder meetings as well as exhibitions, shows and other events are arranged yearly for various target groups. The events are part of the communications and visibility of Aalto University: they introduce Aalto activities to ourselves as well as to outsiders. Anticipation and available instructions lessen the workload of the organisers as receiving information speeds up and the procedures become familiar.
Guidelines for event organizers
Events Library
The online guide offers instructions and assets for planning and managing events at Aalto University. Events Library has been created to provide shared standards and processes for events for the entire Aalto community. The standards and step-by-step guidelines help in navigating the event management process in order to plan and execute high quality events that are always functional and influential and in line with our strategy and values.
Event Support Network
As part of the service offered for event organisers across Aalto University an Event Support Network is provided. The purpose of the network is to share information and best practices related to event management. The network is open for everyone organising events at Aalto University and plays a major role in the development of event related services across our organisation.
Event Management Tool
Aalto's event management tool is a Salesforce native application called Blackthorn. It allows users to create event webpages, collect registrations, and send marketing and transactional emails. It offers multilingual support and integration into Aalto's event calendar on aalto.fi and our main CRM system. It is able to collect ticket payments for paid events. The tool is ready for use, and the licenses are available for Aalto staff members who are organising e.g., events, conferences, talks, exhibitions, ceremonies, etc. In addition to self-study materials and a Workday course, we are organising in-person training sessions upon request.
The event team contact details and services
| Jessica Sinikoski Head of Strategic Events Tel. +358 50 590 5818 |
Team lead. Oversees the University’s strategic events annual event calendar. Develops and plans event concepts and contents to serve the university strategy. |
| Anže Bratuš Coordinator Tel. +358 50 462 1147 |
Coordinates the events and collaborates calendars for Marsio’s event floor. Key-user for our joint digital event tools e.g. offering invitation process support. Oversees and edits the Events Library and hosts the Event Support Network. |
| Anna Kerttula-Fonseca Producer Tel. +358 50 400 9589 |
Develops and produces concepts, events and related content in Marsio building such as Aalto Junior events and events for general public in collaboration with the City of Espoo. Point of contact for other Espoo related events. |
| Reetta Lindberg Producer Tel. +358 50 428 5227 |
Specialises in venue design and brand visibility at events. Coordinates Aalto’s expo stand and brand materials. Produces and consults campus events. |
| Minna Pajari Producer On parental leave Tel. +358 50 571 0526 |
Oversees and produces academic events and stakeholder meetings hosted by the President. Specialises in supporting the managements’ meetings and external events. |
| Tarja Peltoniemi Sr. Producer Tel. +358 50 532 3817 |
Oversees and produces community building events, e.g. Aalto Party, Graduation Party and the Community Events, and large external events. Specialises in consulting events for large audiences and internal stakeholders. |
| Sini Myllyniemi Master of Ceremonies Tel. +358 50 576 0125 |
Oversees our academic traditions and produces academic events like the Tenured Professors Installation Talks. Develops and produces the Ceremonial Conferment of Degrees within the different fields of Aalto University and the Ceremony Week event entity. |
| Sirpa Tikkanen Event producer p. 050 571 0526 |
Oversees and produces events for our main stakeholders and external target groups. CRM key-user for events. |
Email addresses: [email protected]
Aalto Communications event team works in Dipoli.
Postal address: Aalto University, Events, PB 18000, 00076 AALTO
Communications Services
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