Instructions and application forms

Electronic application form

Applications for grants from the HSE Support Foundation are made using the Foundation’s electronic application form. Application sent as email attachments are not accepted.

• Link to the grant application online service, language revision grant form (only for language revision grants) and privacy statement (PDF):

Link to the Electronic form template is above.

A detailed project or research plan including implementation schedule and cost estimate, statement from the applicant’s supervisor, travel plan and travel cost estimate and a program or other explanation of the planned use of the grant must absolutely be appended to the applications. It is the responsibility of the applicant to make sure that his or her electronic application with appendices reaches the HSE Support Foundation by the time the server closes on Monday, September 30, 2024 at 12 midnight, at the latest. 

HSE Support Foundation will not consider applications delivered in an electronic form by e-mail nor the applications delivered after the deadline.

Applicants should make separate applications for different purposes, for example travel and research. It is not necessary, however, to make separate applications for the various special funds. All applications to the special funds of the HSE Support Foundation are taken into account as a single entity when decisions on grants are made. Applicants must declare other grants (time period and purpose) applied for simultaneously. Graduate students must declare the first year of their doctoral studies.

Applications for language revision grants can still made to the HSE Support Foundation outside normal application periods using a regular paper form. A link to the form is found above.

Grants to cover reasonable expenses entailed in the language revision of scientific publications. The HSE Support Foundation will make grants only for articles to be included in a dissertation or quality journal (FT50, ABS/AJG4* and ABS/AJG4, JUFO 3).  Applications made on the standard form for such support, to which an account of paid invoices for reasonable costs has been appended, may also be submitted to the HSE Support Foundation outside normal application periods. A link to the standard form is found above. The standard form should be kept untouched only fill in the information needed. Notice also that Font size you are using is readable, not the same as the standard form has.

Recognition awards for quality publications (à 2,500 euro or à 5,000 euro)

The HSE Support Foundation grants researchers at Aalto University School of Business recognition awards of 2,500 or 5,000 euros for research papers already published in selected high-quality journals either in the form of an official online version or paper version. These awards are recognition for especially meritorious research work.

The awards can only be given to authors whose home university at the time of publication of the article is Aalto University School of Business and for publications where their affiliation is stated to be Aalto University School of Business.

The new additional requirement of the quality publication awards is that the authors have done everything that is possible without additional costs to open their article for public use. If the publication does not support free open access, the alternative is "parallel publishing" in Aalto's research database, which most publishers allow. More information and instructions, see https://www.aalto.fi/en/open-science-and-research/open-access-publishing

At the time of publication, the researcher has to be employed at least 50% by or emeritus/emerita of the School of Business, or the school has to be their main academic affiliation.
The recognition award is divided evenly among the authors affiliated with the School of Business. The authors receive a personal grant calculated based on their percentage share of the total number of authors of the publication. in addition, if there are co-authors not working at Aalto University School of Business, authors affiliated with the school obtain equal share of the remaining part of the recognition award as research grants (through their Aalto University School of Business project account and against original expense receipts) to cover future research expenses accrued while working at the school.

In case the grant recipient resigns from the school, the unused part of the research grant reverts to the HSE Support Foundation.

1st category: a grant of 5,000 euros is awarded for a publication in a journal on the FT50 list or on the ABS/AJG 4* list.

2nd category: a grant of 2,500 euros is awarded for a publication in a journal on the ABS/AJG 4 list or JUFO 3 (the Finnish Publication Forum) list

The Financial Times 50 top list, Link: http://libguides.mcmaster.ca/ft-top50

Recognition awards for high quality publications can be applied for by filling in the electronic application form during the official application periods in February and September.

Please note: One application per article, meaning that one person from the research group fills in the application and includes in it the relevant information concerning the other possible authors of the article. Applications should include the name(s) of the authors of the article, personal data of researchers at the Aalto University School of Business (name, social security number, degree/tittle, IBAN-BIC -bank account number and home address). The published article should be appended to the application and also the link to the journal.

Travel grants

Travel grants for scholarly conferences Travel grants must be applied for according to the actual costs or best estimate.

APPLICANTS CAN APPLY FOR FUNDING TO PARTICIPATE IN ONE SCHOLARLY CONFERENCE. They are required to have a conference presentation which is accepted for the conference’s program. The acceptance letter from the conference must be included in the grant application or sent at the latest together with the payment form of the possibly awarded grant.

Travel grants can be applied for conferences that take place at a date after the application period. Grants are not awarded retroactively for travels that have already taken place. Applicants must declare other grants (time period and purpose) applied for simultaneously. Please, let us know in your application also the conference’s web page. Daily allowances are not granted.

Grants already awarded to conferences which are now carried over to the following year will not be transferred. You will have to re-apply grant for that kind of conference.

More information: Tuula Murremäki, office manager at the HSE Support Foundation, +358 50 373 2241,  [email protected]

Information for all applicants

Before sending your application, check to make sure you have given your home address on the form. Letters to grant recipients are sent in windowed envelopes, therefore please write on row1: home address, on row2: postal code, postal area. The name comes automatically from the application.

All grant applicants will receive a yes/no -email notifying them of the board's final decision, and a list of grant recipients will be published in late November on the HSE Support Foundation's website. Letters including instructions will be sent to grant recipients.

 

Applications for grants from the above-mentioned special funds of the HSE Support Foundation may also be submitted by master’s degree students, primarily for theses.

Link to the Electronic form template is above.

Applications must contain the amount and type of the grant applied for (research/doctoral study, travel, master’s theses), and include a research plan for the thesis work, supervisor’s statement, transcript, study schedule and cost estimate. Applicants must submit separate applications for different purposes, for example travel and research. However, separate applications for the various special funds need not be made. All applications addressed to the various funds are treated as a single entity when decisions on grants are made.

It is the responsibility of the applicant to make sure that his or her application with appendices reaches the HSE Support Foundation by the time the server closes on Monday, September 30, 2024 at 12 midnight at the latest.

The HSE Support Foundation will not consider applications delivered in an electronic form by e-mail nor the applications delivered after the deadline.

For further information contact Tuula Murremäki, office manager of the HSE Support Foundation, +358 50 373 2241, [email protected].

DONATIONS FOR THESES AND DOCTORAL DISSERTATIONS

Exception is a grant to donor-specified fields of research from funds donated to the HSE Support Foundation for support of theses and dissertations. Applications for such grants can be submitted on an application form available from the HSE Support Foundation (not by electronic form). There are no specific periods for application. Templates are available from the HSE Support Foundation Office, Ekonominaukio 1, 02150 Espoo (1^st floor, room X110).
OBS. When considering a grant from donation funds, please, contact first the HSE Support Foundation: [email protected].

INFORMATION FOR ALL APPLICANTS

Before sending your application, check to make sure you have given your home address on the form. Letters to grant recipients are sent in windowed envelopes, therefore please write on row1: home address, on row2: postal code, postal area.

All grant applicants will receive a yes/no -email notifying them of the board's final decision, and a list of grant recipients will be published in late November on the HSE Support Foundation's website. Letters including instructions will be sent to grant recipients.

 

Reference form

The grant applicant requests the reference provider to give their reference using the electronic reference system of the HSE Support Foundation. References given electronically do not also need to be sent by post.

The reference provider must create their login details by selecting ‘Create a new username and password’.

A reference from filled in by a supervisor or other individual who understands the work well is particularly important for doctoral dissertation grant applications.

When giving a reference to more than one applicant, the order of preference is important.

For working groups in particular, it is important that the reference provider knows in what or in whose name the grant is being sought. In this way, the reference can be linked with the correct application.

References must be given using the online service. The service closes ten (10) days after the applications are due (October 10, 2024 at 12 midnight).

Link to the electronic reference system.