Event Coordinator

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13 000 students, 400 professors and close to 4 500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

We are now seeking an enthusiastic and motivated EVENT COORDINATOR for a permanent position at the School of Science at Aalto University. The position starts in early autumn 2024 or as agreed. 

Your Role 

As an Event Coordinator, you will ensure the excellent organization of our school's events. You will arrange events for the school and its departments, such as conferences, summer schools, and visits, in collaboration with various stakeholders. An important part of your job is to produce the annual Shaking up Tech event together with the responsible producer. 

Your tasks will include, depending on the needs of each event: 

• Creating event production plans 

• Producing and updating website and social media content 

• Acting as a contact person, for example, with partners, event participants, and schools 

• Recruiting and training students working at events 

• Coordinating and implementing event arrangements, such as registration, travel expense claims, accommodation bookings, catering, and preparation of event venues 

What We Expect from You 

Success in this role requires previous experience in event organization and good IT skills (websites, image editing, social media) with the ability to learn new systems to support your work. The role also requires taking initiative, good organizational skills, and the ability to operate flexibly in changing situations. We hope you have an enthusiastic attitude towards work and the ability to handle details accurately while keeping an overall perspective. 

The position involves extensive collaboration with various stakeholders, and we expect strong interpersonal skills from you. In our international work environment, you need fluent Finnish and English skills, both spoken and written; good Swedish skills are an advantage. We hope you have a relevant university degree or equivalent competence acquired through other means. 

What We Offer 

We offer you an interesting job in an inspiring work environment and the opportunity to be involved in organizing impactful and enjoyable events. You will work in a community of students, researchers, and other professionals where we promote socially significant goals in science and education. 

We will provide you with an induction to your tasks, and you will be part of a pleasant and skilled team that supports you in your work. We encourage and offer opportunities for continuous development of your skills through our comprehensive staff training offerings. There are also various career paths available within Aalto University. 

We aim to combine the best aspects of remote and on-site work and have flexible working hours. Your on-site workplace is located in the renewed and vibrant Otaniemi campus area, which has diverse services and good transport connections. 

The salary for the position is determined according to the salary system used at Aalto University. The total salary at the start of the employment is approximately €2800-3200/month, depending on previous experience and skills. 

Interested? 

If you want to join us, please send your informal application and CV through our recruitment system no later than August 8, 2024. 

If you are already an employee of Aalto, please apply with your employee profile through the Workday system (internal jobs). If you are a student or visitor at Aalto, please apply with your personal email address (not aalto.fi) through the external Open Positions page. 

We are happy to answer any questions you may have. For more information about the position, please contact Development Manager Marja Niemi ([email protected]), phone 050 430 2084 (June 12th at 9-11, June 25 at 12-14 and August 6 at 9-11). For application-related questions, you can contact [email protected]. 

More about Aalto University:

Aalto.fi
youtube.com/user/aaltouniversity
linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity
instagram.com/aaltouniversity
twitter.com/aaltouniversity