Country-specific document requirements

Transcript of records:

If your university uses My eQuals service, share your electronic transcript and degree certificate via My eQuals to [email protected].

If your university does not use My eQuals service, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate or diploma supplement). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required. Instead of a degree certificate, a certified copy of Australian Higher Education Graduation Statement (AHEGS) is accepted as well.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

If your degree is awarded in Bangladesh, the copies of your degree certificate and transcript of records must be certified by the Ministry of Foreign Affairs of Bangladesh.

Your documents must have one of the following:

1. Each page of the transcript of records and the degree certificate must carry the original stamp and signature of the Ministry of Foreign Affairs of Bangladesh. Copies of the certified documents will not be accepted. 
2. If your documents are attested with e-attestation by the Ministry of Foreign Affairs of Bangladesh, your transcript of records and degree certificate must carry the e-attestation sticker. The sticker with the QR code and index number must be clear and readable. You must submit the PIN code that is required for verifying the documents on the Ministry’s verification website to the Admission Services of Aalto University. We must be able to verify both your transcript of records and degree certificate.

The certified documents need to be submitted as hard copies. Further information is on the Ministry website (mofa.gov.bd).

Transcript of records:

If your degree was awarded in Cameroon, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Canada, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Electronic transcripts sent via Parchment Exchange are also accepted. 

Degree certificate:

You are not required to submit a copy of your degree certificate if your transcript of records confers the degree and includes the following information:

• name of the institution awarding the degree
• title/name of the degree
• name of the student
• date of award of the degree

If the above information is not available on the transcript of records, a certified copy of degree certificate is required. Instructions for certifying documents are at: Certified hard copy documents after admission results.

The CSSD requirements concern admitted applicants after the admission results have been published.
You do not need to submit CSSD verification reports yet during the application period. If you wish to include CSSD verification reports in your application already during the application period, upload them to your application form.

Instructions for admitted applicants:

Transcript of records:

If your degree is awarded in mainland China, a verification report of your transcript of records in English by CSSD (Center for Student Services and Development) is required.
This requirement concerns also applicants with an incomplete degree.

Apply to CSSD (www.chsi.com.cn) for a verification report of your transcript of records in English.
The verification report must be sent to Aalto University Admission Services at: [email protected].

Take into account the processing time of CSSD and start the verification process well in advance.
For further information, please visit the CSSD website (www.chsi.com.cn).

Degree certificate:

A verification report of your degree certificate in English by CSSD (Center for Student Services and Development) is required.

The verification report in English must be sent to Aalto University Admission Services at: [email protected].

Take into account the processing time and start the verification process well in advance.
Further information is on the CSSD website (www.chsi.com.cn).

Transcript of records:

If your degree was awarded in Eritrea, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Ethiopia, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

If you are completing or have completed a degree in Finland after 1 January 2003 and you have a Finnish personal identification code, copies of your official transcript of records and degree certificate uploaded to your online application form are enough.

Certified hard copy documents are not required. Aalto University will verify your degree using a national database.

If your degree was incomplete at the time of applying and you did not upload a copy of your degree certificate, send a copy of it in PDF format to [email protected].
The file name should be in format: Degree-certificate-Lastname-Firstname.

If your degree was completed before 1 January 2003, or you do not have a Finnish personal identification code, you must submit your official transcript of records (or attested copy of it) and an attested copy of your degree certificate in paper format (hard copies).
The documents must be submitted following the instructions on certified documents. These documents cannot be submitted online. Note the instructions for certified copies, regular copies are not accepted.

Please note that all educational documents awarded by the National Defence University (Maanpuolustuskorkeakoulu)and Åland University of Applied Sciences (Högskolan på Åland) must be submitted following the general instructions (certified copies in paper format).

Transcript of records:

If your degree was awarded in Ghana, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree is awarded in India, an official transcript of records must be sent in a sealed envelope to Aalto University Admission Services. You can submit the sealed envelope yourself to Aalto University.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate or diploma supplement).

If the institution does not re-issue official transcripts, photocopies of the original documents must be attested by the Controller of Examinations or Registrar and delivered in the institution's sealed envelope to Aalto University Admission Services. You can submit the sealed envelope yourself to Aalto University.

Aalto University accepts also official electronic transcripts (e-transcripts) sent via Truecopy.
Request your electronic transcript to be submitted to [email protected] directly from Truecopy service.

Degree certificate:

A certified copy of degree certificate is required.
Instructions for certifying documents are at: Certified hard copy documents after admission results.

Aalto University accepts also an officially certified electronic copy of the degree certificate sent via Truecopy. Request your degree certificate to be submitted to [email protected] directly from Truecopy service.

Transcript of records:

If your degree was awarded in Indonesia, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

If your degree is awarded in Iran, the copies of your official transcript of records and degree certificate must be legalized by the Ministry of Foreign Affairs of Iran and the Embassy of Finland in Tehran.

All the copies must have the original stamp given by the Ministry of Foreign Affairs of Iran and the Embassy of Finland in Tehran. Copies of the certified documents will not be accepted.
Official translations of educational documents must be certified by the Ministry of Justice.

Original transcripts issued in English by the university are accepted if the transcript arrives in the university’s sealed envelope. The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted. You can send the sealed envelope yourself to Aalto University.

The documents need to be submitted as hard copies.

Transcript of records:

If your degree was awarded in Ireland, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Kenya, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Malaysia, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If you degree is awarded in Nepal, an official transcript of records must be sent in a sealed envelope to Aalto University Admission Services. The sealed envelope can be sent by the awarding institution or by the applicant to Aalto University.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents).

If your university is not able to send the transcript directly to Aalto University, please request for the document to be attested by the Controller of Examinations or the Registrar and to be placed in an official sealed envelope. Transcripts attested by persons outside the Controller of Examination or Registrar's Offices will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your university uses My eQuals service, share your electronic transcript and degree certificate via My eQuals to [email protected].

If your university does not use My eQuals service, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Nigeria, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

If your degree is awarded in Pakistan, the copy of your degree certificate and transcript of records have to be attested by the Higher Education Commission (HEC) in Pakistan.

Each page of the copies of the degree certificate and the transcript of records must have the original attestation stamp and signature of the HEC official. Regular copies of attested documents will not be accepted. The authenticity of the qualifications will be verified with the HEC.

For more information, please see the HEC website (hec.gov.pk).

The documents need to be submitted as hard copies by postal mail, courier service or delivered in person.

Transcript of records:

If your degree was awarded in South Africa, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Sri Lanka, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in Sudan, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in the United Kingdom, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate, diploma supplement or translations of the documents). Transcripts handled or delivered by the applicant will not be accepted.

An official HEAR (Higher Education Achievement Report) sent via Gradintelligence is also accepted. The HEAR has to be sent directly through Gradintelligence to the Admission Services at Aalto University ([email protected]).

Degree certificate:

A certified copy of degree certificate is required.

Instructions for certifying documents are at: Certified hard copy documents after admission results.

Transcript of records:

If your degree was awarded in the USA, an official transcript of records must be sent directly from your university to Aalto University Admission Services in a sealed envelope.

The transcript of records must be certified with an original stamp of the university and an original signature of the certifying officer. Regular photocopies are not accepted.

The envelope must be sealed with the awarding institution’s official stamp across the back flap to indicate that the envelope has not been opened. Envelopes sealed with a generic stamp are not accepted.

In addition to the transcript, the envelope can contain only official documents awarded by the university (e.g. degree certificate or diploma supplement). Transcripts handled or delivered by the applicant will not be accepted.

Electronic transcripts sent via Parchment Exchange, National Student Clearinghouse and eSCRIP-SAFE or in secure PDF format are also accepted. The PDF transcript has to contain the blue certification ribbon and it has to be sent directly from the issuing university's Office of the Registrar to the Admission Services at Aalto University ([email protected]).

Degree certificate:

You are not required to submit a copy of your degree certificate if your transcript of records confers the degree and includes the following information:

• name of the institution awarding the degree
• title/name of the degree
• name of the student
• date of award of the degree

If the above information is not available on the transcript of records, a certified copy of degree certificate is required. Instructions for certifying documents are at: Certified hard copy documents after admission results.