Certified hard copy documents after admission results

1. Certified copy of a Bachelor's degree certificate* if degree is completed.
   Degree must be completed by 31 July 2025.
   
   Provisional degree certificate:
   Provisional degree certificate can also be accepted. In some countries, there can be a delay before the final degree certificate is issued to graduates. In such cases, a provisional (or temporary) degree certificate can be issued to a student who has successfully completed all the studies included in the degree and has graduated. The provisional degree certificate must include the name of the degree, the name of the institution awarding the degree, the date of awarding the degree, and the name of the student. A statement of completion of the studies is insufficient.
   
   *Regular, uncertified copy of a degree certificate is not accepted.See below the instructions for certified copies. Any country-specific requirements will override these instructions.

2. Original official transcript of study records with original stamps and signatures or a certified copy of it* (of the degree granting eligibility to apply).

   *Regular, uncertified copy of a transcript of records is not accepted.See below the instructions for certified copies. Any country-specific requirements will override these instructions.

3. Official translations if the degree certificate and the official transcript of records are not in Finnish, Swedish or English. Read carefully the instructions for official translations below.
4. If you demonstrate your English language proficiency with another higher education degree, a certified copy of the degree certificate and transcript of records*. Degree must be completed by 31 July 2025.
   
   *Regular, uncertified copies of a degree certificate or transcript of records are not accepted.See below the instructions for certified copies. Any country-specific requirements will override these instructions.
5. If you demonstrate your English language proficiency with secondary education, a certified copy of your secondary-school final certificate. If your education was completed in an EU/EEA country, Switzerland or South Africa, English as the language of instruction must be indicated unambiguously on the certificate. If the language of instruction is not indicated on the certificate, submit also an official document issued by the institution clearly stating the language of instruction.

English language test results have been verified from an online service. Do not submit hard copies of IELTS, TOEFL, PTE A or Cambridge language test score reports.

Copies of study certificates (a degree certificate and a transcript of records, if the transcript is not original) must be certified by the awarding university or by a notary public. 

The certified copies must be delivered as hard copies either by mail, courier service or delivered in person.

The copies must be taken from the original, official documents. A multiple-page certified copy must be certified on the front side of every page. Each page must have the certifying official’s original signature, printed name, ink stamp and date. Copies of officially certified copies are not accepted, thecertifying official’s ink stamps and signatures must be original. A note declaring official copy status (such as a “True copy” stamp) is insufficient.

An apostille stamp or certificate is not required.

You must submit your documents according to the country-specific requirements if your degree is awarded in: 

• Australia, Bangladesh, Cameroon, Canada, China, Eritrea, Ethiopia, Finland, Ghana, India, Indonesia, Iran, Ireland, Kenya, Malaysia, Nepal, New Zealand, Nigeria, Pakistan, South Africa, Sri Lanka, Sudan, the United Kingdom or the United States.

Aalto University Admission Services does not take copies of documents nor certify them.

Application documents will not be returned, do not send your original degree certificate.

The documents must be in Finnish, Swedish or English. If the original document was issued in some other language, an official translation of the document must be submitted.

The translation is official if it has been done by the higher education institution that awarded the degree or by a certified translator (authorised translator). The translations must have the certified translator’s original ink stamp and signature.

The official translations must be either original or certified paper copies of the original documents. Unofficial copies of the translations are insufficient. The official translations must be accompanied by certified paper copies of the original documents in the original language.Translations by themselves are insufficient.

In Finland, the Finnish National Agency for Education (www.oph.fi/en) maintains a register of authorised translators who are based in Finland.

• The deadline for the officially certified study certificates is 15 May 2025 (at 15.00/3pm, UTC +3) for applicants admitted from 9 to 13 April.
• For applicants admitted from 14 April to 12 June, the deadline is 15 August 2025 (at 15.00/3pm, UTC +3).

Conditionally granted study right will be cancelled if certified documents; or documents required according to the country-specific document requirements; are not received in the required manner by the deadline.

The deadlines are the same to all applicants and cannot be extended.

Applicants with an incomplete degree

If you applied with an incomplete degree and were admitted between 9–13 April, there are two different deadlines for the certified documents:

1. 15 May 2025 (at 15:00/3pm, UTC +3) for the certified copy of transcript of study records (and its official translation, if it is not in English, Finnish or Swedish) and
2. 15 August 2025 (at 15:00/3pm, UTC +3) for the certified copy of degree certificate (and its authorised translation, if applicable). The graduation date may not be later than 31 July 2025.

In case the required documents are not received by the deadline, or if you are not able to graduate by the deadline, the conditionally granted study right will be cancelled.

Sending documents by courier service

We strongly recommend using a courier service (e.g. DHL, UPS, TNT, FedEx) for shipments from outside the European Union (EU) instead of regular mail. We recommend using a courier service also within the EU to be able to track your shipment.

If you send documents from outside the EU:

• Send the consignment of documents as a letter. Do not send it as a parcel.
• Do not determine a value for the letter when sending it to avoid customs clearance.
  If the country of dispatch requires the consignor to determine a value for the consignment of documents, mark the value as zero (euros or other currency).
• The goods description for the consignment should be, for example, documents.

If you send the documents by courier service, use the street address:

Aalto University Admission Services
Otakaari 1
FI-02150 ESPOO
Finland
tel. +358 2944 29290

Write “Master's admissions” on the envelope.

Sending documents by regular mail (not recommended from outside the EU)

If you send the documents by regular mail (not courier service), send them to the postal address:

Aalto University Admission Services
P.O. BOX 11110
FI-00076 AALTO
Finland

Write “Master's admissions” on the envelope.

Delivering documents in person

If you are in Finland and want to deliver the documents in person, you can bring them in a closed envelope to the mailbox of Admission Services. The white mailbox of Admission Services is located at Otakaari 1, Floor 1, in the corridor in front of Room Y198. The mailbox is labelled with the name "Admission Services". You can deliver the closed envelope during the building's opening hours. Do not leave the documents anywhere else. The Admission Services mailbox is the only place to leave the documents in the campus area.

Submit your documents in the required manner and so that they arrive by the deadline

All documents must arrive at Aalto University Admission Services by the given deadline. (See "deadline" above).

Conditionally granted study right will be cancelled if the documents arrive late. Belated documents cannot be considered even if the delay took place irrespective of the applicant. Applicants are responsible for submitting the documents in the required manner and meeting the deadline. This also applies when the documents are sent via a third party, such as a postal service. The documents must arrive by the deadline; the postmark date is irrelevant.

Aalto University is not responsible for services provided by post or courier services or any delays or damage caused by them.