Automations at Aalto - what does a cost center define?
Read more on the effects of a person's cost center change.
Aalto University mailing lists
A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal email box of every member on the list.
Two types of mailing lists
Aalto University mailing lists can be either for @aalto.fi addresses only or they can also include external addresses:
- Exchange mailing lists include only @aalto.fi addresses as recipients. The address of Exchange mailing lists is of the format [list's name]@aalto.fi.
- Mailman mailing lists can include email addresses from outside Aalto University. The address of Mailman mailing lists is in the format [list's name]@list.aalto.fi.
Exchange mailing lists can be:
- Automatic, based on the cost center of a person.
- Manual
- A combination of an automatic mailing list and a manual mailing list.
Mailman mailing lists are updated manually.
Automatic mailing lists
Automatic mailing lists are based on financial cost centers. The automation is inherited from Aalto’s HR system Workday based on all the contracts for each cost center. This means that an automated mailing list includes everyone that has an active relation to the cost center (including externals).
Why some automatic mailing lists are not up to date
Automatic mailing lists have faced changes due to organizational changes and financial cost center changes. When a person’s cost center changes, the person is removed from the mailing lists that they previously belonged to. They can be added manually to a list, if needed.
Automatic mailing lists, administration
Mailing lists can have several owners, but only one administrator. To update the owners or the administrator of a mailing list please contact IT Service Desk.
Updating automatic mailing lists
In 2022, Aalto University’s mail system was transferred to cloud and more people were included in automation. When a mailing list is in cloud its members cannot be modified as earlier and the members are not visible from the list.
If you notice that a person is missing from an automated mailing list, please notify either the primary list-admin or IT Service Desk.
The primary list-admin can manage the members of the list. For more information, see Exchange mailing lists - adding and removing recipients.
Exchange mailing lists - moderating messages
A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal emailbox of every member on the list.
Exchange mailing lists - adding and removing recipients
A mailing list is a special tool designed for the distribution of email messages, which makes it possible to send email messages, at one time, to the personal emailbox of every member on the list.
Mailman mailing lists - moderating messages
Instructions how to moderate messages in mailman mailing lists.
Mailman mailing lists - adding and removing recipients
Instructions how to add and remove recipients.
This service is provided by:
IT Services
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