The most common types of visitors are academic visitors and non-military personnel, with various consultants on the services side also being able to establish a visitor relationship with Aalto.
On this page, you will find only general information about the visitor agreement and other practical issues regarding visitors. Please notice that certain visitor groups have their own specific instructions, which can be found in detail below:
Welcoming academic visitors and providing opportunities for research, artistic practices, and educational activities has been a longstanding tradition in academia. Aalto is proud of its international reach, and we continue to welcome visiting scientists, scholars and researchers from around the world. However, it is essential to consider the constraints related to export control, sanctions, and research security before accepting academic visitors to Aalto.
The access rights, like the Aalto ID, are linked to a valid Visitor Agreement, with dates recorded in Workday.
When the visitor's contract is valid, the visitor can get an access token (e.g., for electronic locks at main doors), similar to an employee. Access rights may vary between buildings. Please contact your building's key responsible for further instructions on obtaining a temporary visitor's pass (and/or mechanical keys) to the campus, which must be approved by the host’s signature.
Building and facility officers
Visitors are responsible for organising their own accommodation and transportation. Here are some links to get started.
Accommodation possibilities and options for entry-level and short term needs for staff members. Here you'll find the temporary accommodation solutions Aalto University offers, such as furnished rooms and apartments. Here are also links to some other short-term accommodation options.
Here you will also find restaurants, the map, the Aalto Space mobile app, access control - all practical information on one page! You can also visit the campus virtually.
Having social networks helps you feel at home! Aalto University organises many events and other possibilities for international staff and their families to meet and mingle and thus hopefully settle in smoothly. Additionally, we have collected tips and links for you to find the most suitable information.
Contact details to Human Resources (HR) services for Joint University services as well as for HR units at Schools and Departments.
Workday is Aalto University's HR-system. Workday is also a self-service system for all Aalto's employees and visitors for all employment and personal information related data.
