General Storage Principles and Related Policies
Aalto Data Storage and Retention Principles
Where to save files?
When you have a centrally managed Aalto University workstation, you can save work files to:
1. network drives
2. cloud services
Choose network drives as the primary option for ensuring data recovery if something happens to your computer or storage media.
You can use cloud storage services like Microsoft OneDrive to share drafts for collaboration. However, remember to save the final, preservable versions to a network drive.
1. network drives
2. cloud services
Choose network drives as the primary option for ensuring data recovery if something happens to your computer or storage media.
You can use cloud storage services like Microsoft OneDrive to share drafts for collaboration. However, remember to save the final, preservable versions to a network drive.
How to find Microsoft OneDrive and network drives on your workstation on a Windows workstation
Open File Explorer:
- Click on the File Explorer icon on your taskbar.
OR
Press Windows + E on your keyboard.
In File Explorer, your OneDrive – Aalto University is visible in the navigation pane on the left-hand side.
You can find network drives under This PC in the navigation pane on the left-hand side. Open the list of options under This PC by clicking on the arrow head before This PC.
If the navigation pane is not visible in your File Explorer:
- Click on View.
- Click on Navigation pane.
- Select Navigation pane.
How to save files from Microsoft 365 desktop programs to OneDrive or network drives on a Windows workstation
- Click File
- Click Save as (for new documents) or Save a Copy (for documents already save elsewhere)
- Choose the location:
- Recent: shows recent folders that you have saved files to.
- OneDrive – Aalto University: allows you to save to OneDrive.
- Sites – Aalto University: allows you to save to Teams/Sharepoint.
- This PC: allows you to save to your home directory, computer, or network drive.
- Browse: allows you to select the place – select your team’s network drive.
Records Management Plan TOS
Aalto University Records Management Plan (tiedonohjaussuunnitelma) TOS is a set of guidelines for registration, processing, and retention of Aalto University's documents and comparable information. The Records Management Plan TOS contains detailed information on handling, registration, publicity, retention periods and personal data nature of University's documents and data.
Comparison of collaboration tools
Collaboration tools enable collaboration and data sharing within groups, as well as publishing data to internet. All the services mentioned below can be accessed with Aalto username and password
File storage space for work and studies (Home + Work network drive)
Aalto University researchers, staff members and students are provided with network drive space as a storage location for their files. The files can be used by means of a directory that is automatically created when an Aalto University user ID is granted.
File storage space for research and groups (TeamWork network drive)
Researchers, research groups and projects can use the specific TeamWork file service. Features are adjusted to meet the needs of each group.
Cloud storage - OneDrive & Google Drive
OneDrive for Business and Google Drive offer online storage space for collaboration. These services also offer the possibility to share and modify files, for example directly from the browser.
OneDrive: Quick Guide
OneDrive allows you store your files in one place, share them with others, and get to them from any device connected to the Internet. This guide helps you get started.
IT Service Desk contact information and service hours
Contact IT End User Support for help or information on Aalto University IT.
a contact point to the users of the Aalto University IT who are in need of help and information. You can visit the service desk during opening hours or ask for help by email, telephone or chat.
This service is provided by:
IT Services
Did you find what you were looking for? If not, please contact us.
- Published:
- Updated: