Aalto Wiki - Collaboration Tool

The person who creates a workspace becomes the workspace administrator. Every workspace administrator can grant or remove authorizations for the reading, editing and maintenance of the workspace. Aalto University employees can distribute authorizations for workspaces to other users, for instance. Also, materials can be made public in which case no log-in is required. It is possible to create several workspaces. Users can also create user groups to make it easier to assign authorizations. All wiki spaces can be assigned as private, or access to read and edit the workspace can be limited to only some users. In addition, access rights to individual wiki pages can be adjusted.

* people who are not associated with Aalto University or the Haka network can create an ID to the service, and they can be provided with rights to existing wiki spaces. Self-registered usernames are intended only for visitors who have no other way of registering for the service. 

A backup copy of wiki.aalto.fi is made every night. These backup copies are intended only for the restoration of any information that may be lost due to a system error. Having made individual edits to wiki pages, the user can easily restore a page using the edit history function without the need for any intervention by Aalto IT. When a user deletes a page from wiki, the page will not be permanently deleted right away, rather it will first go to the workspace’s waste basket.

The editor of the workspace in question can check the waste basket and restore any pages found therein. If a user accidentally deletes a page, then it is recommended that he/she should inform the administrator of the workspace in question. In exceptional circumstances, Aalto IT can also restore a page from the workspace waste basket but in this case the user’s right to request the restoration of the page must be verified. If a page is deleted also from the workspace waste basket, then it is deleted permanently and cannot be restored, unless in extremely exceptional circumstances as restoration would require the use of backup copies of the entire system. The workspace administrator can save a copy of the whole workspace through the administration interface.

The number of pages in a workspace, the number of workspace users and the number of workspaces that can be created are not restricted. The maximum size of a file attachment is 20 MB.

As Aalto Wiki is intended specifically for courses and the activity of university staff, only Aalto University staff members and students are authorized to create new workspaces. A workspace administrator can permanently delete a workspace, which will irrevocably destroy all the content within the workspace. This action is recommended if it is clear that a workspace is no longer in use. Aalto IT can also delete a workspace if requested by the administrator. A deleted workspace cannot be restored.

The service is available on any workspace that is connected to the Internet, has a web browser and can access HTTPS-encrypted pages. Unencrypted connections are not supported. Viewing files embedded in a page, such as Microsoft PowerPoint presentations, requires the browser to support Adobe Flash, but even without this support, files can be downloaded as attachments.

Aalto IT does not actively monitor the content created on Aalto Wiki. Users can freely send notification of any problems with content to the IT Service Desk, which will investigate the matter. Use of the service is governed by the terms of Aalto University’s general policy on information systems. Those terms can be found here. Any content that breaches these terms may be removed from the service.